All Council meetings are open to the public. You may register to speak at a meeting if you live or work in the Borough.
Everyone’s contribution to the decision-making process is welcomed; you are not expected to be a professional speaker to take part.
The procedure to follow varies depending on the committee at which you wish to speak.
Anyone living or working in the Borough may register to speak or submit a written question at a Service Committee.
You must declare any current or prospective financial or personal interest you may have in the subject. Up to 30 minutes will be permitted for public participation at any one Service Committee meeting.
Up to six speakers are permitted per agenda item, with speakers being taken in the order in which they have registered.
You will be permitted to speak for up to three minutes, or longer at the Chair’s discretion. The content of your contribution must relate to an agenda item being considered.
If you would like to register to speak at a Service Committee, please contact Democratic Services by 12 noon on the working day before the Committee, stating which agenda item(s) you wish to speak to.
You can contact Democratic Services at firstname.lastname@example.org or by telephone on 020 8891 7183.
You are permitted to submit one written question per meeting, up to six written questions will be accepted for the entire meeting, with questions being taken in the order in which they have been received.
About the written questions:
At the meeting, the Chair will provide a response to written questions. If a question is complex and cannot be answered at the meeting, a written response will be provided to the questioner after the meeting and published in the Committee minutes for that meeting.
To submit a written question, please contact Democratic Services by 12 noon, two working days ahead of the meeting, stating which agenda item your written question relates to. You can contact us by email at email@example.com or by telephone on 020 8891 7183.
These public participation arrangements also apply to the Policy and Performance Review Board.
Anyone living or working in the Borough may ask one question of the Leader or Committee/Sub-Committee Chairs at an ordinary Council meeting attended by all 54 elected Councillors.
Questions will usually be taken on a first come, first served basis. Questioners must declare any current or prospective financial or personal interest they may have in the subject of the question.
Repeat questions will not be accepted within a six month period. Any question which is deemed to be frivolous, vexatious, defamatory or which relates to a personal circumstance will not be accepted.
Questions must either:
To submit a question, please contact Democratic Services by 12 noon on the working day before the day of the Council meeting (usually a Monday). Questions must be no more than 100 words.
Contact Democratic Services at firstname.lastname@example.org or by telephone on 020 8891 7183.
Public Question time is limited to 30 minutes and if all questions cannot be dealt with within that time, then written replies will be provided for the remainder of the questions.
If clarification of a reply is required, one supplementary question may be put by the original questioner (this must arise directly out of the original question or the reply). A summary record of questions, supplementary questions and answers will be made in the minutes of the meeting.
If you have a particular concern about the ward in which you live, work or attend full time education, you may speak about this at a meeting of Full Council.
You will need to be sponsored by one of the Councillors in the ward concerned and give notice to the Chief Executive by no later than 12pm, ten working days before the meeting.
In your written request you should describe the issue of concern, give details of any proposals and sufficient information to allow the Leader, relevant Committee Chair or other Member nominated by the Leader to give a considered response. Only one ward concern may be presented by any individual member of the public in any civic year.
Local residents can send the Council a petition on any matter relating to the general work or procedure of the Council.
Petitions can be given to your ward Councillor who will present them at a Council meeting. The Council will request the relevant Cabinet Member to respond to petitions.
If you have any questions or comments, please contact the Democratic Services Team by email at email@example.com or by telephone on 0208 891 7183.
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