Participating in Council meetings

All Council meetings are open to the public. You may register to speak at a meeting if you live or work in the Borough.

Everyone’s contribution to the decision-making process is welcomed; you are not expected to be a professional speaker to take part.

Speak at a meeting

The procedure to follow varies depending on the committee at which you wish to speak.

To speak at other Council Committees, please contact Democratic Services at democratic.services@richmond.gov.uk or by telephone on 020 8891 7183.

Participate in a Service Committee meeting

Anyone living or working in the Borough may register to speak or submit a written question at a Service Committee.

You must declare any current or prospective financial or personal interest you may have in the subject. Up to 30 minutes will be permitted for public participation at any one Service Committee meeting.

How it works

Speaking at a Service Committee

Up to six speakers are permitted per agenda item, with speakers being taken in the order in which they have registered.

You will be permitted to speak for up to three minutes, or longer at the Chair’s discretion. The content of your contribution must relate to an agenda item being considered.

If you would like to register to speak at a Service Committee, please contact Democratic Services by 12 noon on the working day before the Committee, stating which agenda item(s) you wish to speak to.

You can contact Democratic Services at democratic.services@richmond.gov.uk or by telephone on 020 8891 7183.

Submit a written question to a Service Committee

You are permitted to submit one written question per meeting, up to six written questions will be accepted for the entire meeting, with questions being taken in the order in which they have been received.

About the written questions:

  • Questions must relate to an agenda item being considered at the meeting
  • Repeat questions will not be accepted within a six month period
  • Any question which is deemed to be frivolous, vexatious, defamatory or which relates to a personal circumstance will not be accepted
  • Written questions should be no more than 100 words

At the meeting, the Chair will provide a response to written questions. If a question is complex and cannot be answered at the meeting, a written response will be provided to the questioner after the meeting and published in the Committee minutes for that meeting.

To submit a written question, please contact Democratic Services by 12 noon, two working days ahead of the meeting, stating which agenda item your written question relates to.  You can contact us by email at democratic.services@richmond.gov.uk or by telephone on 020 8891 7183.

These public participation arrangements also apply to the Policy and Performance Review Board.

Participate in a Full Council meeting

Anyone living or working in the Borough may ask one question of the Leader or Committee/Sub-Committee Chairs at an ordinary Council meeting attended by all 54 elected Councillors.

Questions will usually be taken on a first come, first served basis. Questioners must declare any current or prospective financial or personal interest they may have in the subject of the question.

Repeat questions will not be accepted within a six month period. Any question which is deemed to be frivolous, vexatious, defamatory or which relates to a personal circumstance will not be accepted.

Questions must either:

  • Relate to the general work or procedure of the Council
  • Concern some matter in which the Council has powers or duties, or
  • Concern a matter which specifically affects the Borough.

To submit a question, please contact Democratic Services by 12 noon on the working day before the day of the Council meeting (usually a Monday). Questions must be no more than 100 words.

Contact Democratic Services at democratic.services@richmond.gov.uk or by telephone on 020 8891 7183.

How it works

Public Question time is limited to 30 minutes and if all questions cannot be dealt with within that time, then written replies will be provided for the remainder of the questions.

If clarification of a reply is required, one supplementary question may be put by the original questioner (this must arise directly out of the original question or the reply). A summary record of questions, supplementary questions and answers will be made in the minutes of the meeting.

Present a ward concern

If you have a particular concern about the ward in which you live, work or attend full time education, you may speak about this at a meeting of Full Council.

You will need to be sponsored by one of the Councillors in the ward concerned and give notice to the Chief Executive by no later than 12pm, ten working days before the meeting.

In your written request you should describe the issue of concern, give details of any proposals and sufficient information to allow the Leader, relevant Committee Chair or other Member nominated by the Leader to give a considered response. Only one ward concern may be presented by any individual member of the public in any civic year.

Submit a petition to Council

Local residents can send the Council a petition on any matter relating to the general work or procedure of the Council.

Petitions can be given to your ward Councillor who will present them at a Council meeting. The Council will request the relevant Cabinet Member to respond to petitions.

Make an enquiry

If you have any questions or comments, please contact the Democratic Services Team by email at democratic.services@richmond.gov.uk or by telephone on 0208 891 7183.

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Updated: 15 May 2019