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We spend more than £100 million every year on goods, works and services.

View current tender opportunities

How procurement works

We follow strict procedures to ensure we obtain best value for money.

To purchase goods and services, we obtain quotations and tenders according to the value of the contract as follows:

  • Up to £1,500 - use framework contract if one exists. If no framework contract exists, purchase from an appropriate source which ensures best value.
  • £1,500 to £50,000 - use framework contract if one exists. If no framework contract exists get three written quotes in consultation with the Procurement team.
  • £50,000 to £189,330 (the UKPCR Goods and Services limit) - get five written quotations or tenders (or the maximum number available from the market if the market is specialised or small), and obtain approval from the Head of Procurement.

The Contract Standing Orders are contained within part 4 of the Council Constitution.

In line with UKPCR rules, we follow set procedures for contracts over the following thresholds:  

  • Supplies and services: £189,330
  • Works: £4,733,252

Social Value

The Public Services (Social Value) Act 2012 places a legal obligation on public bodies to consider Social Value in the commissioning and procurement of service contracts.  To support this approach, we have developed the Social Value Toolkit (pdf, 378 KB). We are open to developing Richmond specific Social Value themes, outcomes and measures, and any suggestions should, in the first instance, be sent to


We use an e-procurement system, Delta eSourcing, to advertise tender opportunities and market engagement events, as well as trading electronically with suppliers. In simple terms, e-procurement means buying and paying for goods and services electronically; mainly using the internet. This is becoming increasingly popular with public and private sector organisations.

In order to trade electronically with us, organisations must register for free with Delta eSourcing.

If you have any problems, contact Delta eSourcing or call the Delta helpdesk directly on 0845 270 7050 (calls cost 2p per minute plus your phone company’s access charge.)

Contracts register

As part of the Transparency Code, we now publish our contract list (MS Excel, 560 KB).

Further information

We publish a range of information about us that may be of use if you are interested in doing business with us, including details of payments made to suppliers.

The following external sites may also be useful:

View our glossary of commonly used procurement terminology (pdf, 48 KB)

Read our Procurement Regulations.

Make an enquiry

If you have any questions about our procurement process, please contact the Procurement team.


Updated: 25 November 2021

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