We spend more than £100 million every year on goods, works and services.
How procurement works
We follow strict procedures to ensure we obtain best value for money.
To purchase goods and services, we obtain quotations and tenders according to the value of the contract as follows:
- Up to £1,500 - use framework contract if one exists. If no framework contract exists, purchase from an appropriate source which ensures best value.
- £1,500 to £50,000 - use framework contract if one exists. If no framework contract exists get three written quotes in consultation with the Procurement team.
- £50,000 to £189,330 (the UKPCR Goods and Services limit) - get five written quotations or tenders (or the maximum number available from the market if the market is specialised or small), and obtain approval from the Head of Procurement.
The Contract Standing Orders are contained within part 4 of the Council Constitution.
In line with UKPCR rules, we follow set procedures for contracts over the following thresholds:
- Supplies and services: £189,330
- Works: £4,733,252
We use an e-procurement system, Delta eSourcing, to advertise tender opportunities and market engagement events, as well as trading electronically with suppliers. In simple terms, e-procurement means buying and paying for goods and services electronically; mainly using the internet. This is becoming increasingly popular with public and private sector organisations.
In order to trade electronically with us, organisations must register for free with Delta eSourcing.
If you have any problems, contact Delta eSourcing or call the Delta helpdesk directly on 0845 270 7050 (calls cost 2p per minute plus your phone company’s access charge.)
As part of the Transparency Code, we now publish our contract list (MS Excel, 313 KB).
The following external sites may also be useful:
View our glossary of commonly used procurement terminology (pdf, 46.5 KB)
Read our Procurement Regulations.
Make an enquiry
If you have any questions about our procurement process, please contact the Procurement team.
Up to: How we do business
Updated: 11 June 2021