We are keen to see the borough’s parks and open spaces used by people attending or organising events. In order to hold an event, you must first seek our permission to hire the land by following the application process detailed below.
An 'event' is defined as:
*The use of a gazebo for a small picnic or party is permitted without our approval, as long as it is safely erected and it does not cause damage to the ground.
Our parks and open spaces are not available for private hire. All events must be accessible to the public, either free of charge or with a ticket.
If you are unsure if your proposal will be classed as an event, please email email@example.com before you apply.
This application process is for those wishing to hire council owned or managed land, primarily to hold events in our parks, including events that use the Thames Towpath (within the borough).
Organisers of street events, or any events that utilise or impact upon roads or pedestrian areas, will need to seek permission from Network Management. If the event impacts on a Red Route, permission from TfL will also be required.
Email firstname.lastname@example.org for further information.
If the event uses a park in addition to a road or pedestrian area, then permission will be required from both departments.
If you wish to hire sports pitches email email@example.com.
If you are a funfair or circus operator email firstname.lastname@example.org
Organisers of fitness training or other small group activities need to apply for a permit.
There are several things that you must do before you start your application.
Carry out a site visit to the proposed site and consider the requirements of the event in terms of site layout and topography, access for vehicles/pedestrians and facilities available. Please contact Park Events if you have queries following your initial visit.
Check you know the correct name for the site you wish to hire.
Check that your proposal is achievable in line with our application deadlines. The completed application form and supplementary information must be submitted in accordance with our timescales.
|Type of event||Timescale|
|Small (up to 499 people)||Minimum 10 weeks prior to proposed event date|
|Medium (500 to 5000 people)||Minimum 10 weeks prior to proposed event date|
|Large (over 5000 people), or events where a premises licence is required||Minimum 26 weeks prior to proposed event date|
For new events, or repeat events where there are significant changes, will be subject to a consultation process involving local councillors and representatives of the local community.
This consultation process is required in order to gain permission in principle for the application to proceed. The application will then need to be processed, and any final approvals will be issued. Should we agree to process an event application for you at short notice and consultation is required, the process will be terminated if any formal objections are raised.
Read our fees and charges document (pdf, 296 KB) to get a general understanding of how the fees and charges are applied. The hire fees applicable to your specific event will be confirmed upon acceptance of your application.
Read our supplementary information guidance(pdf, 298KB), so that you have an understanding of what will be required in terms of supplementary information to support your event, and your responsibilities as Hirer.
Where licensable activities are proposed it is the hirers responsibility to obtain the necessary licences and consents directly with the Licencing team
Enquiries can be sent to email@example.com to clarify what is required.
Being granted a licence, or being given permission to hold an event, does not mean that you are guaranteed to be granted the other.
If you wish to suspend a parking bay(s) to allow for access/parking for an event, you should apply directly to firstname.lastname@example.org. If your event is dependent on you being granted particular suspensions, you should make initial enquiries before starting your application.
Once you have an overview plan of the event, you should send an email to email@example.com, providing basic information to allow us to assess viability of the proposal and check site availability.
For guidelines and procedures please read our parks and open spaces events policy(pdf, 132KB).
For further advice on organising a safe and successful event visit:
Park Events, Parks & Open Spaces, LBRuT, Civic Centre, 44 York Street, Twickenham, TW1 3BZ
Phone: 020 8891 1411
Updated: 13 September 2018