A temporary event notice (TEN) is required if licensable activities are to be authorised for an event not already permitted under a premises licence or club premises certificate.
A TEN is not an application to the licensing authority but a ‘notice’ of an intended event. It is a relatively simple form to complete, though there are some requirements regarding the number of working days the notice must be given to the licensing authority and police by. The licensing authority has no discretion to over ride the prescribed time scale.
If you wish to hold an ad-hoc event in England or Wales, you must give a temporary event notice (TEN) to your local licensing authority no later than ten working days before the event. The 10 working days runs from the day after the notice is received by the Licensing Authority, as the day the notice is received is deemed to be day zero.
Working days means every day other than a Saturday, or a Sunday, Christmas day Good Friday, or a day which is a bank holiday under the Banking and Financial Dealings Act 1971 section 80.
For example, say a TEN was served on Tuesday 16 November 2010 the 10 working days would begin to run from Wednesday 17 November to Tuesday 30 November and the event could be no earlier than Wednesday 1 December 2010.
If the premises where the event is to be held is in areas governed by two or more local authorities applications must be made to each.
You must also give a copy of the notice to the police no later than ten working days before the event unless you complete your notice giving on line in which case the Licensing Authority will forward a copy of your TEN to the police.
You must be 18 years or older to give a TEN and can give a maximum of five TENs per year. If you are a personal licence holder, you can give a maximum of 50 TENs per year.
Your event must involve no more than 499 people at any one time and last no more than 168 hours with a minimum of 24 hours between events.
An activity that can be licensed must be carried out as detailed in a notice that must be given to the licensing authority and police.
The notice must be in a the prescribed form and must be made by someone over 18 years of age who proposes to use the premises for the licensable activities.
The notice must contain:
TENs can be given in hard copy or online. The process is different and is described below.
Hard copy TENs must be given by the premises user in writing and in duplicate to the licensing authority at least ten clear working days before the event. This does not include the date of receipt, the date of the event, weekends or Bank Holidays. A fee of £21 is payable with the notice.
The licensing authority will acknowledge receipt of the TEN by returning a signed notice to the premises user before the end of the first working day it was received or before the end of the second working day if the day the notice was received is not a working day.
The premises user must also give notice to the Chief Officer of Police, Licensing, Twickenham Police Station, 41 London Road, Twickenham, TW1 3SY no later than ten working days before the event period.
For an online served TEN the licensing authority will give a copy of the notice to the police. A receipt of the online TEN will be sent back straight away and within two days, subject to the checks on usage of the premises and notices given by the premises user being within the limits a copy of the acknowledged TEN will be returned electronically.
The chief police officer who receives a notice and believes that the event would undermine crime prevention objectives can serve an objection notice on the licensing authority and the premises user. This notice must be served within 2 working days of receipt of the Temporary Event Notice.
The licensing authority must hold a hearing if an objection notice is served and may issue a counter notice if it considers it necessary for the promotion of crime prevention objective. A decision must be made at least 24 hours before the beginning of the event.
Where an objection notice has been served the Chief of Police may modify the TEN with the consent of the premises user. In such a case an objection notice will be deemed to have been withdrawn.
A Counter Notice may be served on the premises user by the licensing authority if at the hearing the sub committee uphold the objection notice.
A Counter notice may also be served by the licensing authority if the number of permitted TENs has been exceeded.
Late notices can be given no later than 5 working days but no earlier than 9 working days before the event in relation to which the notice is given. A late notice given later than 5 working days before the event to which it relates will be returned as void and the activities described in it will not be authorised.
The number of late notices that can be given in any one calendar year is limited to 10 for personal licence holders and 2 for non-personal licence holders. These count towards the total number of temporary event notices
Tacit consent applies to a Temporary Event notice if no relevant representations are made during a period of 2 working days after the notice has been given to the Police. This target date is known as the ‘last date for representation’. The notice will be deemed to have effect after the last date for representation. You will be informed within 7 working days after the last date for representation if your notice is effective.
If relevant representations are made within 2 working days a valid notice being received tacit consent does not apply and a public hearing must be held to determine your application. The public hearing will be held within 7 working days after the last date for representation. The hearing date may be extended beyond 7 working days if the Licensing Authority considers it is in the public interest to do so.
Read the instructions for online applicants.
You are still able to apply by post. You must download and complete the form from the DCMS website. You must send two copies of the form to the Licensing Team with the fee of £21 and one copy to the local police at Licensing, Twickenham Police Station, London Road, Twickenham, TW1 3SY. All of the criteria mentioned above apply.
Please contact the Licensing Team in the first instance. firstname.lastname@example.org or in writing to The Civic Centre, 44 York Street, Twickenham, TW1 3BZ
If a counter notice is given in relation to an objection notice the applicant may appeal against the decision. Appeals must be made to the local Magistrates' court within 21 days. An appeal may not be brought later than five working days from the day of the planned event.
Please contact the Licensing Team in the first instance
If a licensing authority decides not to issue a counter notice in relation to an objection notice the chief police officer can appeal the decision. Appeals must be made to the local Magistrates' court within 21 days. An appeal may not be brought later than five working days from the day of the planned event.
Updated: 5 August 2015