Apply to hold a street party online
What sort of events does this apply to?
This is about the sort of street parties and fetes that groups of residents get together to arrange for their neighbours. The main differences between a small street party and fetes and larger public events are listed below:
|Street parties and fetes:||Larger public events:|
Organising small, private street parties and fetes is very simple and generally does not include activities that need a licence, such as selling alcohol or providing certain types of entertainment. If you want to have a pay bar or intend to provide entertainment to the wider public, or charge to raise money for your event, you will need a Temporary Event Notice which is a type of temporary licence and costs £21. Similarly, larger public events attracting more people will require a different process. If you need a Temporary Event Notice you can apply on-line or contact Licensing on 020 8831 6455. If you would like to hold a larger public event, please contact us, Traffic and Transport, for further information and advice.
It’s that simple
If you would like to hold a street party or fete, you can use the online form below to let us know about your plans.
If you need any extra help with your application call the Council on 0845 6122 660.
The number one tip for holding a party is to plan early, think about what you want to achieve and get in touch with us at least 4-6 weeks in advance, making sure that the majority of residents of households are in favour.
More helpful tips, advice and support for organising a successful event can be found on the Streets Alive website www.streetparty.org.uk and The Big Lunch website www.thebiglunch.com. Do check them out, they’re great.
Information about Temporary Event Notices can be found at www.richmond.gov.uk/temporary_event_notice.
Complete the online application form. You can attach your scanned or digital copies of your plans and posters too.
FAQs and checklist
Do we need insurance cover?
A. In most cases you do not need public liability insurance cover for a small residential street party. But where you or the council think insurance would be a good idea you might find it helpful to go on Streets Alive (www.streetparty.org.uk) and The Big Lunch website (www.thebiglunch.com) for further advice. Quotes for insurance start from as little as £50. The costs can always be split between residents, or you could hold a raffle or ask for donations to cover the costs.
Do I need to do a risk assessment?
A. In most cases you do not need a risk plan for small street parties, but you may wish to think about how you can minimise things going wrong and have a back up plan, for example - what would you do if there was bad weather? Can you use plastic plates and cups rather than glass? Have you made sure an adult is in charge of the barbeque etc.
We're serving alcoholic drinks - do we need an alcohol licence?
A. No, licences are only required if alcohol is sold. At a private party, sharing drinks with your neighbours does not require a licence. If you did want to sell alcohol, you will need to contact your council for a Temporary Events Notice form. This form costs £21. For further information visit www.richmond.gov.uk/temporary_event_notice or contact 020 8831 6455.
We're playing music - do we need an entertainment licence?
A. No - if your street party is a private party for residents and the music is not advertised in advance to attract people, and you’re not making money then there is no need for a licence for your music, whether it’s live or recorded.
Do we need a permit to serve food?
A. No - as a private party, you do not need a licence under the Licensing Act 2003 to sell food (unless you wanted to only sell hot food and drink after 11pm). Remember you can always ask your neighbours to bake a cake, make a sandwich or bring food to share with one another. This is also a good way to bring different groups of people together.
We’re having a tombola/raffle - do we need permission?
A. Probably not. If the tombola/raffle tickets are sold on the day and the prizes are not worth more than £500 in total then it will be exempt from gambling regulations (however, if tickets are sold in advance of the event, you will need a lottery registration but do speak to your council first). Any proceeds from the tombola/raffle must go to a good cause such as charity or even covering the cost of your party. Alternatively, if you did want to raise some money for your local church or charity, you can always ask people for donations.
Do we need to clean up afterwards?
A. Yes, you will need to clean up after your street party. It’s your street, your party, so keep your local area clean and tidy. Let people know in advance what time the party will finish and have a section set aside for bin bags and recycling.