FOI request details
Request
Subject: Purchase ledger invoice
Reference: LBR-FOI-00788
1. In total, how many purchase ledger invoices (volumes), did Richmond Council process in the last financial year (i.e. 2021/22)?
2. Do you currently use / have you within the last four years used any third-party companies to
carry out a duplicate payments / purchase ledger statement review?
a. If so, please specify the name of the third-party company.
b. Please confirm the dates of which the review was carried out.
c. How many years of data was reviewed? Please specify the dates.
d. Please confirm total identified value and volume of claims.
e. Please confirm total recovered value and volume of claims. Cancelled
f. Please provide a breakdown of the values and volumes recovered, between the following categories:
Duplicates / errors £ /
VAT £ /
Statements / credits £ /
Other £ /
g. How much did the third-party company invoice for any review work undertaken?
h. When is the next audit expected to take place?
3. Does Richmond Council currently use any software in order to detect and prevent duplicate payments?
If so, please specify:
a. The name of the software used
b. The name of the company who provides the software
c. How long the service is contracted for
d. The expiry date of the contract
e. The total contract cost
Response
Full Disclosure - 10 March 2023
1. In total, how many purchase ledger invoices (volumes), did Richmond Council process in the last financial year (i.e. 2021/22)?
36,949
2. Do you currently use / have you within the last four years used any third-party companies to
carry out a duplicate payments / purchase ledger statement review?
No, although note response to Q3 below
a. If so, please specify the name of the third-party company.
b. Please confirm the dates of which the review was carried out.
c. How many years of data was reviewed? Please specify the dates.
d. Please confirm total identified value and volume of claims.
e. Please confirm total recovered value and volume of claims. Cancelled
f. Please provide a breakdown of the values and volumes recovered, between the following categories:
Duplicates / errors £ /
VAT £ /
Statements / credits £ /
Other £ /
g. How much did the third-party company invoice for any review work undertaken?
h. When is the next audit expected to take place?
3. Does Richmond Council currently use any software in order to detect and prevent duplicate payments?
Our Purchase ledger function is outsourced to Capita Business Services Ltd. They have a contract with Fiscal Technologies Ltd to use the software AP Forensics and therefore the Council does not have a direct contract.
If so, please specify:
a. The name of the software used
b. The name of the company who provides the software
c. How long the service is contracted for
d. The expiry date of the contract
e. The total contract cost
Please note that our responses were accurate to the best of our knowledge at the time of release, and have not subsequently been updated. This information should be considered an historical record only.